2015-05-14 - District Committee Meeting Minutes (DRAFT)

Dan Beard District Committee Meeting Minutes (Draft)

Thursday, May 14, 2015

Present:

Abramson, Sanda

Fisher, Kristopher

Foster, Randy

Johnson, Jim

Jones, Sandy

Reilly, Jay

Richardson, John D.

Weir, Ian

Absent:

Byers, Jim

Foster, Steve

Goins, Flem

Kirkpatrick, Jeff

Bill Martin

McCoy, Mack

Murrell, Susan

Ollis, Sam

Richardson, John W.

Rhone, Donnell

Scrough, Andrew

Smith, Chris

Stinson, Linda

Tidwell, Will

1.    Call to Order – John D. Richardson (JDR) called the meeting to order.

2.    Opening  - JDR led the Pledge of Allegiance, Scout Oath, and Scout Law. Kristopher Fisher then offered the invocation.

3.    Welcome – John Richardson welcomed the Committee members.

4.    Training – Jay Reilly spoke on the topic of coaching volunteers that are brought in to serve with the District Committee. He stated that they need to be mentored and monitored to feel that they are doing the right thing.  He said that they should not be left hanging out to dry.

5.    District Chairman’s Report

        a.    Special Recognition – There was no special recognition at this meeting.

        b.    Expectations – JDR spoke about wanting to know how the District is doing and had the members of the District Committee complete a survey.   

        c.     Work Hard, Play Harder – JDR provided 20% off coupons to Dick’s Sporting Goods for the Committee members to share as they desired.

        d.    Journey to Excellence – JDR went over the figures to-date for the District and express that the District is making progress.

        e.    District Calendar – The 18-month calendar was discussed.  It was noted that the Vision Roundtable (approximately 1.5 hours) and the District Leadership Institute are both set on November 14, 2015. EDGE Training is set for August 1, 2015.  Ian Weir was asked by Kristopher Fisher to see if the Google calendar for the district on the MTCBSA website can be edited by the District Co-Chairs for Communication. JDR asked Ian Weir to work on the Dan Beard site on the Council website.  JDR also requested a list of contact information for all the adults in the District.

        f.     Friends of Scouting Update – There was not FOS report.

        g.    Dan Beard District Newsletter – No report.         

6.    District Commissioner’s Report – Linda Stinson reported via text that there are still issues in accessing the toolbox so tracking of unit visits was still lagging.  Since there is not a District Membership Chair, Ian Weir asked the Commissioners and Jay Reilly to help with calling members of units to see why they are no longer involved.

7.    Committee Reports

        a.    Communications – Steve Foster reported that the Dan Beard District Facebook page has 114 likes and that the Dan Beard Underground page has 101 likes.  He discussed the need for content.  JDR requested a synopsis of the Leadership Summit.

        b.    Membership – No report.

        c.     Finance – Susan Murrell inquired when Brian Wolfensberger would be joining Committee meetings. JDR stated that he would contact Brian.

        d.    Finance Subcommittees – No report.

        e.    Program

        f.     Program Subcommittees

                i.      Training – More people are getting their Youth Protection Training done.  Packs with 80% or more of their leaders not trained are: 6114, 85, 205, 242, 201, 204, 480, and 616. Troops with 80% or more of their leaders not trained are 621, 210,337, 6114, and 201.

                        The LDS units just had a training event.

                        Jay Reilly asked Ian Weir to check Jim Johnson’s records for OLS since Jim should be grandfathered under prior training, and his records would serve as an example of similarly situated leaders.  The question is whether some leaders are grandfathered or untrained.

                        The next two months, Jay Reilly will be sending email and snail-mail to units naming who has not been trained and explaining what training those persons need.

                        The District is going to provide Youth Protection training using a DVD and a facilitator.

                        Jay Reilly reminded the Committee of EDGE Training from 9-3 on August 1^st and stated a need for 5 volunteers.

                        OLS/Baloo has 7 trainees and 3 trainers lined up.

                ii.     Advancement and Recognition – Jim Johnson gave the report. He stated that he would be coordinating advancement records, doing a comparison of unit records, and a comparison to records of other districts.  He stated that the next meeting of the Advancement Committee is April 21, 2015.  Sonja Dobbs is joining the Advancement Committee, and Donnell Rhone is working on another person.

                        Jim Johnson stated that Advancement and Training Coordinators are still needed. He talked about doing visits with Unit Commissioners. Mack McCoy is to verify that each unit has an Advancement Coordinator and will also get Unit Charter Organization Representative information.  The desire is just to make sure that the advancement program is being offered.

                        There was discussion of the LDS approach to the programming and the timing of the program affected by LDS needs.

                        John V. Richardson is cleaning out the Merit Badge Counselor database.

                        The Advancement Committee intends to conduct training on Eagle projects and training on boards of review.

                        Kristopher Fisher stated that Andrew Strough is working on ideas for the 2016 Spring Camporee.  There was discussion of asking a committee of Senior Patrol Leaders as long as there are strong unit commitments to their SPLs.

                iii.    Activities and Civic Service – Sandy Jones thanked the Committee for the idea of asking volunteers to help with specific things and, as a result, she has 1 or 2 committee members recruited to work on specific things.  There was then a discussion of whether a unit could cater the leader banquet. This issue will be taken up at the next District Committee meeting.

                        Sandy Jones discussed the Memorial Day flag placement and asked Ian Weir about the length of the events.

                        She spoke about the June 2^nd NOVA event at the Scout Office.  Ian Weir stated that he would make photos.

                iv.   Camping and Out Activities – JDR stated that he is looking to Kris and everyone else to help with the Camping Committee.

8.    Other Business – JDR stated that Day Camp participants are needed, and Linda Stinson is going to reach out to kids.  JDR stated that Boy Scouts are needed to work Day Camp.

9.    District Executive’s Report – DE Ian Weir stated that the District had reached 101% of its Friends of Scouting goal of $50,000.

10.  Adjourned.