Dan Beard District Committee Meeting Minutes (FINAL)
Thursday, February 12, 2015
Present:
Abramson, Sanda
Byers, Jim
Fisher, Kristopher
Foster, Randy
Foster, Steve
Goins, Flem
Johnson, Jim
Jones, Sandy
Kirkpatrick, Jeff
McCoy, Mack
Murrell, Susan
Ollis, Sam
Reilly, Jay
Rhone, Donnell
Richardson, John D.
Richardson, John
Scrough, Andrew
Smith, Chris
Stinson, Linda
Tidwell, Will
District Committee Chair John Richardson called the committee to order and led the Pledge of Allegiance, Scout Oath, and Scout Law.
Will Tidwell then gave the invocation.
Committee member Jay Reilly read a short inspirational passage.
Chairman Richardson then began his report. First, he specially recognized Jim Byers for his efforts in helping to organize the recent Dan Beard District adult recognition banquet. He then discussed his expectations for the committee. He referenced the district operations handbook that had been provided to each member and requested that all members review that handbook before the next meeting.
The Chairman also explained a new feedback form to be used, to capture ideas and to provide a mechanism for questions, comments and criticism. He expressed his expectation that each committee member was to be accountable for his or her obligations related to his or her role at expressed the desire that all work hard and have fun.
He stated a 2015 goal of reaching the gold level on the journey to excellence and provided a progress report as of the end of January. He stated that there would be a focus on the districts program with a particular focus on membership.
The chairman then provided the Dan Beard District 2015 calendar, and there was discussion of it and of some suggested changes to it. There was then discussion regarding a district leadership summit in the Fehrman training center at the Boxwell reservation. Three dates were offered up, April 18, April 25, or made to. The decision on the date was postponed until the ending of the meeting.
Linda Stinson then gave the District Commissioners report. She explained that a new system of reporting had been instituted in December 2014. She said that the system would allow unit commissioners to see more information on the units that they serve.
Randy and Steve Foster then gave a report regarding district communications. Randy spoke about the Dan Beard Underground Facebook Page and the Dan Beard District Facebook Pages. Steve Foster mentioned a blog he had previously created for the District and made an appeal for content, particularly from the District Key Three. He also mentioned that he was going to provide information to AntiochTN.com concerning Scouting activities in the Antioch area in particular. Jim Johnson then noted that he still owned the dead Beard district.org and Dan Beard district.com domains.
John Richardson then mentioned that there was not a membership report but stated that it was his intention that the district is GOING TO GROW!
Susan Murrell then gave a report regarding Family Friends of Scouting, Popcorn, and Cards. She encouraged all to get with her to schedule Family Friends of Scouting presentations by Jeremy Roland who is the Central Area Field Director, standing in for the District executive. She mentioned that it was important to order cards now since the scheduling window.
Jay Reilly then reported on training. He stated his desire was to make sure that leaders are appropriately trained, particularly Cub Scout leaders who need face-to-face district training. He mentioned the University of Scouting which is scheduled for March 14 and stated that Weekend Wood Badge sessions would be held in August and September. He stated that he would provide a list of training opportunities in other districts to help ensure that training was available in a timely fashion to those seeking it.
Mack McCoy then gave the advancement report. He stated the goal of his committee was to promote advancement through training and recognition. He stated that his committee desire to work with unit advancement coordinators and that he was going to seek to recruit additional persons to assist the District in advancement activities including Eagle boards of review with respect to the Journey to Excellence. He stated that his philosophy is "crawl, walk, run." He desires to share advancement information with units, identifying merit badge counselors, collaborating with unit commissioners, and identifying training needs for units. He stated that efforts with respect to Venture crews would be subordinated at this time with a focus on Cub Scouting and Boy Scouting training since there are not strong and active Venture Crews in the district.
Will Tidwell then reported on his coordination of religious emblems awards. He stated that there are boys in the unit that he is associated with working on such awards. There was discussion by the committee of the duty to God obligations now a part of certain advancements, including the earning of religious awards.
Sandy Jones then reported on the activities and civic service committee, which has responsibility for publicizing and seeking opportunities for units to provide public service among the committee's duties will be the coordination of the annual leaders’ appreciation banquet. The committee's primary focus will be on non-camping activities.
Andrew Scrough reported for the camping and outdoor committee. He mentioned the April 11 Dan Beard crossover and campfire and Jim Byers reported that a number of units had already committed to attend and camp.
Khristopher Fisher, vice chair of program committee, wants to see the four subcommittees under his committee look at the district calendar and journey to excellence to identify anything affecting each coordinators area. He wants to know their thoughts and plans regarding achieving a good journey to excellence outcome. He saw the biggest problem is solidifying dates for 2015 and looking forward to 2016.
Will Christopher requested that committee units will communicate to the district possible nominees for Silver Beaver, Long Rifle and Pathfinder awards. He requested the training awards not be taken directly to the Council but asked that they be turned into Jay Reilly who will make archival copies for the district and then turn the man.
The chairman then led a discussion regarding the selection of the date for the district leadership Summit and the committee selected Saturday, May 2. There being no other business, the meeting was adjourned
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